Professional accounting: your accounts and statements
For organisations that need proper accounts. It works on the same books as Finance, so nothing is typed twice.
- Open Professional accounting. You see what you have, what you owe, and the chart of accounts: every account with its number.
- Tap an account to read its ledger: every line, with the balance after it.
- Under Statements open the Income statement, the Balance sheet or the Trial balance for any period. Each one prints and exports.
Cash, Bank and your categories from Finance are already there. Tap Add an account for the others, for example Vehicles or Members’ deposits.
For your accountant or auditor: under Roles, make a role that may only see Professional accounting and the reports. They read everything and can change nothing.
Your books in Xero, QuickBooks or Sage: open Professional accounting, then Export to another accounting program. Choose the program and the period and tap Download the file. You get a file made the way that program's own import expects it; the page says where in the program to import it. There are files for Xero, QuickBooks Online, Sage 50, Zoho Books and TallyPrime. FreeAgent and Wave take no entries from a file, so for them you choose one place for money and get what went in and out of it, as a bank statement. You can also download a plain table for a spreadsheet, the chart of accounts only, or your customers and suppliers. For Xero and QuickBooks you can tick to write the income centre and the branch on each line (the other program must already have them, with the same names). Azonation only makes the file: nothing is sent to anyone.
Before you import: the accounts must be in the other program with the same numbers as here (QuickBooks: the same names). Try one month first. Import a period only once: a second import adds everything again. Invoices and bills come across as their entries in the books, not as invoices and bills.
Straight to Xero or QuickBooks, without a file: where Azonation offers it, the same page has Send straight to Xero or QuickBooks. Tap Connect, sign in at Xero or QuickBooks and agree, and you are brought back. Then Send the entries of this period sends them, fifty at a press, and each entry only once. In Xero they arrive as drafts for you to check and post. An entry whose account the other program does not have is left behind and the page names the account. End the connection takes Azonation's permission away again; what was sent stays there.
This part is for people who know bookkeeping. For everyday money in and money out, keep using Finance.
Try it with your own organisation
Free for up to 100 members, for as long as you like. No card, no sales call.